Accounting & Bookkeeping Services for Dental Practices

Our Accounting and Bookkeeping Services for Dental Practices

Our dental practice accounting services include:

• Patient Revenue Reconciliation: Daily reconciliation of patient payments, health fund rebates, and HICAPS transactions against your practice management software (including Dental4Windows, Exact, or Carestream) — ensuring every dollar of revenue is accurately recorded.

• Medicare CDBS Reconciliation: Reconciliation of Child Dental Benefits Schedule claims and receipts against Medicare payments — identifying discrepancies and unpaid claims.

• Private Health Fund Reconciliation: Processing and reconciliation of private health fund rebate receipts against billing records — across all major health funds.

• Accounts Payable Management: Processing of supplier invoices for dental materials, laboratory fees, equipment maintenance, and practice operating costs.

• Payroll Processing: Full payroll management for dentists, dental hygienists, dental assistants, and front desk staff — including the Health Professionals Award, superannuation, STP Phase 2, and associate dentist commission arrangements.

• Equipment Finance and Asset Register: Recording of dental equipment finance obligations, lease payments, and depreciation schedules for chairs, imaging equipment, and sterilisation units.

• BAS Preparation and GST: BAS preparation with correct GST treatment of dental services (GST-free) and any taxable supplies such as cosmetic procedures and retail dental products.

• Practice Financial Reporting: Monthly Profit & Loss statements, chair utilisation reports, and cash flow summaries to support practice ownership decisions.

Why Dental Practices Choose Books & Beyond

• Billing Accuracy: Revenue leakage from unreconciled health fund and Medicare claims is a common issue in dental practices. Our reconciliation processes ensure no payment slips through undetected.

• GST Compliance: The GST-free status of most dental services requires careful distinction from any taxable supplies offered by your practice. We apply the correct treatment consistently.

• Associate Dentist Payroll: Commission-based associate payroll arrangements are complex. Our team manages these accurately, including correct superannuation treatment for associate dentists.

• Time Back to Clinical Work: Financial administration takes dentists and practice managers away from clinical and patient-facing responsibilities. Outsourcing restores that focus.

• Equipment Leasing and Finance Tracking: Dental equipment finance is a significant cost. Our asset management ensures accurate recording and depreciation — maximising your tax deductions.

• Scalable for Growing Practices: Whether you are opening your first practice or expanding to additional locations, our services scale effortlessly to match your growth.